This Request for Proposals (“RFP”) is an invitation by The District of Nipissing Social Services Administration Board (“DNSSAB”) to Proponents to submit proposals for the lease of Multi-Functional Digital Photocopiers for the North Bay, Mattawa and Sturgeon Falls locations.

Documentation
Each Proponent is required to have a bidding system vendor account and be a Registered Supplier through www.bidsandtenders.com. This enables the Proponent to download the solicitation document, to receive addenda email notifications and download the addenda.

Note: any Proponent that submits a Proposal to the Procurement Representative that is not a registered supplier through www.bidsandtenders.com will have their Proposal disqualified.

RFP Timetable

  • Issue Date of RFP: 20-JULY-2021
  • Deadline for Questions: 10-AUGUST-2021 at 4:00 PM
  • Deadline for issuing Addenda: 13-AUGUST-2021
  • Closing Date and Time for RFP Submission: 17-AUGUST-2021 at 1:00 PM
  • Anticipated Execution of Agreement: 17-SEPTEMBER-2021

All proposals received at or after 1:01 PM on 17-AUGUST-2021 will not be accepted.

Proponents are cautioned that the timing of their submission is based on when the Proposal is received, not when a Proposal is submitted by a Proponent, as transmission can be delayed due to file transfer size, transmission speed or other technical factors. For the reasons above, DNSSAB recommends that Proponents allow sufficient time to email their submission and to resolve any issues that may arise. The closing date and time shall be determined by DNSSAB’s web clock.

Proponents should contact the Procurement Representative at least twenty-four (24) hours before the deadline if they encounter any problems.

The Procurement Representative will send a confirmation email to the Proponent advising that a Proposal was submitted successfully. If Proponents do not receive a confirmation email, they should contact the Procurement Representative immediately. The Proponent must assume full responsibility for receipt of the Proposal by the deadline.

Submission of Proposals
Proponents must submit one (1) copy of their Proposal electronically to dnssab.contracts@dnssab.ca. The submission email should note “RFP 2021 02 – Photocopier” as the subject line and include the Proponent’s name and return address in the body. Hard copy (mailed) Proposals will not be accepted.

Questions
Matthew Campbell, Contract & Purchasing Specialist at 705-474-2151, ext: 3139 or dnssab.contracts@dnssab